Welcome to “Workshops”

Dear BIRS Organizers,

We now have a modern and capable interface for you to manage your BIRS workshop. We call this software, "Workshops". More information about what you can do with it follows, below.

If you have not done so already, first you need to register a Workshops account. If you have already done that, click the URL below to go there now.

Workshops interface:


Workshops Features:

  • Add members to your workshop immediately
  • Send formal invitation letters (e-mail) from BIRS to the members you have added
  • Send reminder e-mails for those who have not replied
  • Members can reply to your invitation by clicking a link in the invitation email
  • Setup your workshop schedule, and publish it on your workshop's web page
  • Edit the content of your workshop's web page
  • Send emails to any participant, or to groups of participants (mail lists)
  • Start & stop the BIRS automated recording system, to record and live stream talks

registering an account

To setup a new account in Workshops, visit:

Note: you must enter the email address we have for you in our database. Check our correspondence with you to find out which one we use. You can change it after logging in, if you wish.

Choose any word or phrase or random characters for your password.
It must be at least 12 characters long.

You will be sent a confirmation e-mail with a link you must click to confirm your email address. Check your spam folder if you don't see it in your Inbox.

signing in

Once you have registered, you may login any time at:

inviting participants

Once you have signed in, click the "Members" link next to your workshop, and then the "Add Members" link on the left-side of the page, or in the navigation menu on mobile. Instructions are provided on screen. Once members are added, send them official invitation e-mails by clicking the "Invite Members" link, under the "Add Members" link.

Invited members will receive an e-mail from BIRS, inviting them to attend the workshop. It will include a special hyperlink, unique to each member. When they click it, they will be presented with Yes, No, Maybe options to indicate their attendance, along with an optional text field to send you a message.

adding a schedule

Once you have signed in, click the "Schedue" link next to your workshop. Add items to the schedule by clicking the "Add Item on..." buttons, and delete default items by clicking the "X" button next to their title (if you wish). Edit schedule items by clicking on their title. Schedule talks by selecting a Confirmed participant from the provided list of participants on the Add an Item screen. Only schedule items with names associated to them will be recognized by our automated recording system.

When you are ready to make your schedule appear on the public workshop webpage, click the "Publish" switch at the bottom of the Schedule page, so that it is in the "On" position.